london / full-time  / head office #meta_split#

We are looking for a Production Admin Assistant to join our production team and assist Senior Production Coordinators to secure timely and successful deliveries.



  • Assist the Senior Production Coordinators to accurately update and maintain PO information on internal systems.
  • Setting up new products/suppliers, download reports from in house system.
  • Working closely with Design team in reviewing packaging requirements
  • Track and update internal shipping schedule and cross check packing lists against scheduled shipments. Adjust shipment schedule were applicable.
  • Proactively follow up orders weekly with factories and chase shipment samples, QC reports and any documents for approval prior to shipment.
  • Quality checking samples against approved pre-production samples
  • Attend production meetings with Senior production coordinators and factories where required.
  • Maintain good relationship with warehouses, communicating clearly packing instructions and new deliveries where required.
  • Raising invoices
  • Check and approve supplier invoices, liaise with finance team to arrange payments.
  • Cross check packing lists and delivery note against purchase orders.
  • Upload images on licensed portals.
  • Prepare commercial invoices for custom clearance.
  • Assist Senior Production Coordinator in any additional tasks to ensure timely production and delivery of all orders.


What we need from you:

  • Minimum 2 years’ experience in working within administration in the fashion industry.
  • Strong organizational skills with the ability to prioritize.
  • Experience working with factories/ suppliers based in the Far East
  • Being highly driven and able to work under pressure to meet deadlines
  • Proactive with problem solving skills and strong attention to detail
  • Outstanding communication skills both externally and at all levels internally.
  • Excellent knowledge of Microsoft Office, in particular, Excel.
  • Willing to adapt and take on new challenges and driven to continually improve.
  • Enthusiastic, self-confident and self-motivated.
  • Mandarin and Cantonese language skills preferable.


    How to apply:

    Please email your CV to: